Academic Regulations

Information that Students give to Akademia College:

  • By registering with the College, we create a file in your name. In this file we add the information you give us when you register.
  • We hold general information about you, such as your name, address, modules and qualifications studied and fee payments, as well as examinations, assessments and course data and results.
  • You may give us information about ‘special categories’ of data, including your racial or ethnic origin, religious beliefs, physical or mental health and any criminal convictions.

Information that is automatically collected:

  • Information about you (cookies) are automatically collected when you enter the college’s network. Without this information, connection to the network is not possible, mainly for better service and security.

Information we receive from third parties:

  • We may contact local authorities in order to determine your student visa or resident status in Cyprus or to help you in visa procedures.
  • We may also contact another organization or educational institution to confirm your qualifications or ask you to contact organizations and/or individuals to submit specific data and/or to certify information you have submitted.

How do we process your personal data?

  • We collect and process a wide range of personal data in order to deliver our services and to support you, effectively manage our operations and meet our legal responsibilities.
  • We use your ‘special categories’ of data for activities including: monitoring equal opportunities, identifying if you need support (in combination with other learning analytics data), informing academic research, providing you with relevant opportunities, and ensuring that the views of students with specific protected characteristics are represented. Information about any disabilities and special requirements you have will also be used to inform the provision of reasonable adjustments and other provisions for your study.
  • You may submit additional ‘special category’ information to us, e.g. medical proof for funding, information about your religion concerning special circumstances needed for an examination, or information relevant to an enquiry or complaint. We only use this information for the purpose for which it was provided.
  • We only process the personal data you provide us when we have a legitimate reason to do so such as:
    • Consent has been given by you
    • It is in the context of fulfilling a contract we have with you
    • Compliance with a legal obligation is enforced by the college
    • It is essential to protect your vital interest (humanitarian purposes e.g. medical emergencies, disaster response)
    • Is part of a task performed in the public interest or in the exercise of public authority by the college
    • It is part of the College's legitimate interest

We undertake to achieve a fair and equitable treatment of your personal data, subject to the provisions of the General Data Protection Regulations (2016/679) and any amendments thereto by applying good practices for the protection of your personal data. Security in maintaining your personal information is a basic principle and any transfer within the college aims to support learning, research and the provision of quality higher education to you.